Adding and Managing Coaches in Web

 

Coaches, instructors and program coordinators can use the “Coach Login” feature to access team rosters, field information and schedules via a mobile device from a Coach Login website.  Coaches can get access to specific teams while program coordinators may want access to all open activities.   The Coach Login feature does not allow changes to your Sportsman data – rather is a convenient and safe way to share roster information with people who otherwise would not have access to your Sportsman data.

 

Prerequisites: User must have admin rights to Sportsman.  Coach Login requires you have the Sportsman ActivityReg module licensed.

 

This document will cover:

ü Adding and Editing Coaches/Instructors in the Coaches and Instructors Table

 

Adding and Editing Coaches/Instructors in the Coaches and Instructors Table

Adding coaches to the Coaches Log in is simple process.  Keep in mind that coaches and instructors also need to be assigned to teams or specific activities in order to see rosters etc. 

 

To begin, navigate to Define > Activities > Coaches And Instructors

 

Click [Add] in the bottom left corner.

 

On the ‘Add Coaches And Instructors’ screen you can complete the information for a new coach including their contact information, programs that they are a coach for, along with granting them log in permission. You can also “Add from Employees/Users” (Sportsman permitted users such as a program coordinator at the facility) or “Add from Patrons/Members” using the associated buttons to select individuals already in your database.  

An Email address is required to use for log in to the https://activityreg.com/coachlogin/ website.

Notice you can also edit coach contact information and program access, or inactive them by clicking on their name in the list, then selecting [Edit].

 

·       I am a Coach for: Select the box(es) for the activities this person is associated with as a Coach or Assistant Coach.

·       Inactive checkbox stops their access to this feature.   Coaches can be reactivated when needed, perhaps the following sports season.

·       Grant me Access to All Open Activities permits just that and is generally appropriate for in-house staff.

 

Once you have added or edited your coach, click the [OK] button to save your work.

 

SM:DMA:B:OCT21