Campground Reservations

               

The Campground Reservation Type feature allows patrons to reserve facilities for multiple days/nights and even multiple sites in a single reservation.  This document will walk you through a step-by-step process on how to create your campground schedule. 

Prerequisites:  The user permissions to define facilities within Sportsman is required to set up campground facilities.

This document will cover:

ü Creating Camp Ground Options

Ø Camp Site Option (A)

Ø Camp Site Option (B)

ü Reserving on ActivityReg

ü Reporting

Creating Camp Ground Options

When setting up camp grounds you have two options, you can create a general campsite with each camp ground underneath if you do not have multiple sites within your camp ground (option A). Or you can create a top level called camp sites with each camp ground and sites underneath it (Option B). Below we will walk you through how to set up each option and give you our recommendation as to the best way to set up your sites.

Camp Site Option (A)

To begin, navigate to Define > Facilities and Parks and click the [+Add Top-Level Facility/Park] button located at the top right of the screen.

This Top-Level needs to be called Camp Grounds and will be the first tier your patron sees online. After you select the Icon and added the GL account, select the ‘Pricing and Availability’ tab.

Then select the radio button for ‘Campground’. Below are all the settings you can define for your campgrounds.

Apply Settings to All Campsites: Clicking this box will apply settings uniformly to all sites in the campground.

Check-In Time and Check-Out Time: Select the earliest allowed arrival time, and latest allowed departure time for your campsites.

Days Available: Select the days of the week your campsites are reservable.

Fees Per Day: Set the daily reservation fee amount for residents and non-residents.

Campsite Names: Enter the name of the site and click the [+Add] button. If you choose to customize your settings and not use the ‘Apply settings to all Campsites’ they will show up in yellow. If you customize the settings, you will be able to go into each campsite and change the price, days, and times to be specific to that campsite. Once you have finished adding see the example below.
      

Campsite Options (B)
This option is best if each of your campsites has more than one site within it. For example: if you have a camp ground called Bear View, and there are 4 sites that can be reserved within that camp ground you will want to set it up this way. See below for details.

First add a top level this will act as a header for your camp grounds. We recommend you call it Camp Sites or Camp Grounds, then set it up as a ‘Freeform Reservation’ in the ‘Pricing and Availability’ tab.  Then go to the internet tab and select ‘Show On Internet’ but ‘Do not show availability’ then click ok to save it.
    
Now, highlight the top level you just created and click [+Add New Under Selected Item]. In the General tab put in the name of the first camp ground e.g., Bear View. Then click on the ‘Pricing and Availability’, and select campgrounds and add in the check in time/ check out time, and Pricing. Then add in the name of the different site names. For our example we added site 1, site 2, site 3 and site 4. If all of the campground sites have the same configurations then select ‘Apply Settings to All Campsites’. If not then do not check that box and add in the custom settings. They will appear yellow so you know they are custom settings.
   

Once you have added the site settings click on the Internet tab and click ‘Show on Internet’ and ‘Show and Allow Internet Reservations’.  Once you finish click [OK] to save it will take you back to the hierarchy. Below is and example of what it will look like if you set up your camp grounds this way.
 

Reserving on ActivityReg

When a patron uses your ActivityReg site, he or she will select the campground from the available facilities. Clicking on the [Check Availability & Reserve] button resource will bring up the camp Sites (A, B). Green days on the calendar represent availability for your patrons.  Patrons can reserve multiple sites and multiple nights by checking the available open boxes and then clicking [Reserve].  Boxes with a red ‘x’ are not available for reservation. Below you will see what the reservation will look like to your patrons online.

Campsite Option (A)
 
Campsite Option (B)

 

 

Patrons will then see a summary of their reservation and can move thru questions (if any) and the cash register to complete the reservation.

Reporting

There is a campground version of the reservations by facility report. Simply go to Report>Facility/Parks>Reservations by Facility. This report will show the multi-day reservations which will allow you to see reservations by campsites.

 

 

SM:DFR:B:Aug22