Creating Registers

For a computer to sell anything in Sportsman (E.g., Activity Registration, Day Pass, Facility Reservation, Merchandise, etc.), it must be assigned to a cash register definition. These cash registers then open tills which collect the transactions so you can reconcile the payments you collect at the end of the day.  By having multiple Cash Register definitions, you can have different batches of funds for the front desk, a concession stand, the back office, etc. You may have multiple workstations linked to a single cash register and all the workstations that are linked will be operating within a single till.  You may also have each workstation linked to a separate cash register and working within its own till. We always have a separate cash register definition for the internet so that payments collected on the ActivityReg site are separate from the ones collected at the counter.

Prerequisites: You need to have the cash register management selected in your security access before you can set up your cash registers.

This document will go over:

ü Adding a new Register

ü Editing a Register

ü Deleting a Register

Adding a New Register

To begin, navigate to File > Maintain Tables > Cash Register > Cash Register Station Definitions

The cash register definitions screen will populate. In the bottom left corner click on the [Add] button.

The Add/Edit Cash Register Definitions screen will populate. You will need to add the description and check if you want the till to automatically close and at what time.

In the Description section put the name of the cash register. In our example we put ‘Pool’. We recommend that you set the till to automatically close so that you and your front desk employees do not have to worry about closing the till each night. If you choose to not have the tills close automatically then you will have to close the tills manually every day, otherwise the till will remain open. If you have the inventory control module you will want to assign the cash register and inventory location. If you do not use inventory control you can simply leave it as ‘Unknown’, then click the [OK] button to create the register.

Editing a Register

To begin, navigate to File > Maintain Tables > Cash Register > Cash Register Station Definitions

The cash register definitions screen will populate. In the bottom left corner click on the [Edit] button.

This will open the ‘Add/Edit’ window and you can make changes to the name, till closure time and inventory location. Once you have made changes, click [OK] to save.

Deleting a Register

To delete a register, follow the steps outlined below.

Note: If you decide to no longer use this cash register but you have used it in the past, you do NOT want to delete it.  Instead mark check the “Inactive” box.

Highlight the register then click [Delete].

If you are sure you want to delete the register, click [OK].

Once you have finished click [Close].

SM:CR/POS:B:July21