Renewing Your Sportsman License

 

This document will show you how to renew your license along with renewal and payment options. You must renew your software license (Customer Care Contract) before we can send you an invoice or take payment. If you are an Administrator user in Sportsman you will start to get a popup renewal reminder 30 days prior to your license expiration.  If you are not an administrator user you will receive a popup 10 days prior to your license expiration.  

Your Sportsman License includes unlimited technical support and online training from our Technical Consulting Team.  To learn about all our licensed modules and features please see SportsmanSoftware.com or call our Sales Department at 801-572-3570 x1.

 

Prerequisites:  You must be logged into Sportsman as an Administrator or System Administrator to renew your license. 

 

This Document will cover:

ü Renewal and Payment Options

ü How to Renew in the Sportsman Application

 

 

Sportsman Renewal and Payment Options

 

Terms:  Sportsman can be renewed for 6 month or 12 month terms. The 6 month pricing is more than half of the 12 month pricing. If you are a seasonal only facility please call our Sales Department for terms and pricing.   If you have multiple licenses that share a common cloud database (we refer to as Multi Site) you will have the full Cloud pricing charged on the invoice for the primary site and a smaller Cloud price listed on the secondary site(s) invoice.  Please call us if you wish to align renewal dates for your primary and secondary sites or change your regular renewal date for any other reason.

 

Payment Options:  You can choose to receive an invoice with 30 days net payment terms or you can pay on the renewal screen with a credit card at the time of the renewal. If we will receive a check payment within 30 days of the invoice date you can deduct the ‘cash discount’ which is noted at the bottom of the invoice (below the invoice total).  Historically this is a small percentage and is subject to change.  You can also call our Billing Department to pay an outstanding invoice by credit card.  In some cases we can accept a ACH payment.  If you are interested in that, please call Billing.

 

PO:  If you have a PO you can enter that in the renewal screen and it will appear on your invoice.  If you REQUIRE a PO before renewal, please call our Billing Department so we can update that on your account. 

 

How to Renew Your License

 

1.   Log into Sportsman as an Administrator or System Administrator.  If you have a popup reminder that your Customer Care Contract has expired you can click on the [Renew Now] button and proceed to Step 4 below.

 

 

2.   If you do not have a popup, navigate to File>Administration>Licensing/Renewals. 

 

3.   Then click on your site to highlight it and click the [Renew/Edit] button.

 

 

 

 

4.   Review your license modules to be sure you have the modules and concurrent users you need.   The licensing screen will have check boxes already populated for the modules you are using.  Please review these check boxes to confirm your renewal modules.

 

If you need additional concurrent users you can increase the number in the Users Required box to what you need.  Our system will only charge you for the additional amount over the number Included in the modules you use (most modules add to the number of concurrent user logins you are provided).

 

If you need to remove or add modules please call our Sales Department to discuss the additional costs, setup, training or savings and so that we can log those changes to your account. Please note that Cloud Hosting will show on the screen but you cannot uncheck this option.  Please call us for assistance if you want to remove Cloud Hosting.

 

 

5.   On the lower part of the screen select Renew For as 6 or 12 months and then select Send Invoice or Charge Credit Card.  You can also enter a Reference PO # on this screen if Invoice is selected.  If you want an invoice emailed to you with your credit card payment please enter your Email Address.   Once you have made your selections, click [Renew] in the lower left.

 

 

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