Table: Registration Questions

 

Sportsman allows you to ask customized questions when a patron registers for activities.  Registration questions are a convenient tool to obtain information from patrons during the registration process.  For example, as part of the activity you may be providing T-shirts, Sportsman allows you to ask what size shirt to provide and to associate a fee with the patron’s response.   You may also need to ask about allergies, interest in volunteer coaching, favorite player number or other items.   You set up Registration Questions in a table so they are ready to be used when defining your activities.  Once you have set up questions, you can return to the Registration Questions table to edit their descriptions, change fees or make them inactive. 

 

Note: If a question was not added in the question registration table you will not see the questions show up when defining the activity, however you can add questions to your table during the process of defining your activities.

 

Prerequisites:  You will require permission in Sportsman to define activities.  

This document will cover:

·      Set up Registration questions for Activities in Tables

 

To start go to File > Maintain Tables > Activities > Registration Questions

 

Click [Add] to create a new question. Notice that you can also [Edit], [Delete] or [Print] the list of existing questions from this screen.

 

On the ‘Add/Edit Question’ screen you have several pieces of information to enter and several options to configure your questions.

 

Description – A description of the question being asked.

Report Header - A short report header for the question, an abbreviation for it.

An Answer is Required – Check this box if you want to make an answer to this question required everytime it is used.

This Question is Not Editable at the League/Class Definition – Checking this option allows you to edit the question when you tie it to a specific program or class.

Question to Ask - This is the text for the question that will be displayed to the patron or front desk staff.

Explanation of Question - A description of the question if necessary, for patrons and staff.

If The Parent Transaction is Recurring, Make This Recurring – You can include fees related to questions on recurring transactions.

Type of Answer - This is the list of answer types available for the question. The five answer types are: List of Choice, Number, Date, Free Form, Yes/No.  Each type has its own features described below.

List of Choice - This allows you to create a list of choices for the patrons to choose ONE response from such as a shirt size. You will create your choices and establish if a fee will be assessed based on that selection.  Note:  you can add a new fee description by clicking the [+] button next to the arrow.

Number Question – Enter a number such as what player number would you like on your Jersey.

Date Questions - This allows the patron or staff to enter in a specific date to answer the question.

Free Form Questions -  Is a free form text box to write a customized reply to a question. It is limited to 254 characters.   

Yes/No Questions -  This allows the patron or staff to simply select yes or no. You also have an option to charge additional fee depending on the answer the patron gives.

 

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