System  Configuration

 

The System Configuration area contains settings that apply to all sites in your database. These setting include important items such as strong passwords, enabling Sportsman Web, table management, and email server configuration.  Most of the system settings are configured when the database is first established and should not be touched without guidance from the Sportsman Technical Consultant team.

A word about “sites”: Sportsman allows for multiple sites to be defined within a single installation which means you may have a database that is split into several sites such as a “Town Recreation” site and a “Senior Center”  site. Each site needs to be licensed individually for Sportsman and may have different sets of optional licensed modules.  Each site within a database will have a separate activity hierarchy, separate facility definitions, separate ActivityReg websites and can have separate or cross-site memberships. Sportsman users can also be restricted to one site although administrative and system administrative users will have access to all sites on the database.

 

Additional Resources:  Site Configuration, Email Configuration for the Desktop Application , Workstation Configuration

This Document will cover:

ü General Tab

ü Connections Tab

ü File Paths Tab (applies only to locally hosted databases)

ü Backup Plan Tab (applies only to locally hosted databases)

ü Internet Tab (settings established upon database creation and should not be changed)

 

Important: Cloud Installations only need to be concerned with the ‘General’ and ‘Connect’ tabs on the System Configuration screen.  The other options are for self-hosted (the database is on your server) configurations.

 

GENERAL TAB

Log into Sportsman as an Administrator and access the System Configuration menus through File > Administration > System Configuration. If you have multiple sites in your database you can access this area by logging into any active site.

 

The information under ‘General’ tab is as follows,  if you make changes be sure to click [OK] to save them.

Business Info:  This pertains to your organization.  Even though this information is found under the site configuration as well, this is the information covering your organization as a whole. Enter your site name, address and phone. 

Peak Software Account Info:  Make no changes to the information presented.   The Peak Account ID (aka “Client ID”) is visible and is important to know at times.  If you need your client password (for example to install the Sportsman desktop application on a new computer) please call our Technical team.

Sportsman Login Options: We recommend you have the Enforce Strong Passwords box checked  this means that ALL Sportsman users will need to use strong passwords.   Strong passwords ARE required for all individuals using Sportsman Web, however, this is a way for you to enforce strong passwords of all users including those who may only be using the desktop application.  If you choose to use Strong Passwords you will also enforce how often they require changing using the Expire Passwords settings.

Local Table Usage: Use only the Workstation Settings selection (the default) unless instructed to change this by a Sportsman Technical Consultant.

Sportsman Web:  All Sportsman Cloud customers should have this box checked to enable use of Sportsman Web – the browser-based application for Sportsman.

 

CONNECTIONS TAB

The information under the Connections Tab pertains to SQL Server information as well as the Default Email Information.

Important: Do NOT change the SQL Server Administration Access OR the Default SQL User Settings for New User unless instructed to do so by Sportsman Technical staff.

 

Default Email Information:  Unless otherwise specifically instructed by Sportsman staff your Email Provider should be SMTP,  the Secure (SSMTP) should be checked and your community or company Email Server credentials should be used.   The Prompt User to Upgrade to Chillkat should also be checked.    Keep in mind these are the default settings across all sites and can be overridden at the workstation/computer level.   

If all Sportsman Users will be using one Outlook account  on their  local computer you can choose to have Sportsman automatically open that provider when sending any emails through Sportsman. In that case you can select the MAPI option and make sure all workstations are set up with Outlook.  For more detailed information on email configuration, please see the link in the Additional Resources section above or call our technical team.

 

File Paths Tab

(This is applicable ONLY to locally hosted databases and generally requires consultation with your local IT)

The ‘File Paths’ tab is used to tell Sportsman where you store your patron pictures, documents and your  backup database files.

Server File & Image File Settings: This is the location and settings for your member pictures and patron documents.   It will hold the UNC drive on your network and must be accessible within your computer network view to utilize.  You can also choose what size to allow Sportsman to save scanned files as.   Workstations/computers for your Sportsman users MUST have access this UNC in order for new images and files to be stored and to retrieve existing patron photos and documents.

Backup File Location: This is also a UNC drive exactly like your attached documents above.  Sportsman users generally do not need access to the backup location on their workstations.  Do not use the Specify a temporary backup path.. option unless instructed by a Sportsman Technical Consultant. 

 

Backup Plan Tab

(This is applicable ONLY to locally hosted databases and generally requires consultation with your local IT)

This tab configures backup times, frequency and how many files are stored.  The monitoring service is only for those clients using the Sportsman “Onguard” back up service to take and store their backup files.

Backup Strategy: If you have a backup plan of your own, outside of Sportsman select Never and click [OK] to save. If you do not have a backup plan of your own, you can choose the  Automatically from Sportsman at: (time) option to automatically backup at a specified time you enter. These backups will be filed in the path you entered on the ‘File Paths’ tab.   Other options are at the right as well for you to choose how long to keep your backups.  Review these options and select the appropriate setting for your business.  You will likely have local monitoring strategies and notifications. 

Monitoring: This provides notification only for clients using the optional Sportsman OnGuard service.  Using this service Sportsman is configured to take a backup, send it to Peak Software’s Cloud Storage and our monitoring service checks every day to make sure it’s done.  If it is grayed out, you have not licensed that module. 

 

Internet Tab

(This is applicable ONLY to locally hosted databases and generally requires consultation with your local IT)

The internet tab control settings for your Sportsman Portal application.  Portal is a Sportsman application that syncs data between a locally hosted database and an ActivityReg patron website (which are hosted by Peak Software).  These settings, by default, work in most cases but might need to be adjusted while on the phone with a Sportsman Technical Consultant.  

 

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