Time Slots for Activities - Daily Pass Fee Option

 

The Daily Fee Option for fee pricing for Activity time slots allows you to specify multiple fee options to present to the user during the registration process.  The classic example is Adult, Child, Senior, etc.  Effectively this gives Sportsman the ability to issue tickets with different pricing.  Remember that time slots registrations can provide admittance QR codes and also can be linked for use with a Membership card swipe.

Prerequisites: In order for you to be able to create the time slots you will need to have access to the Define Activities feature.

Other Resources: Understanding Activity Registration Methods;  Using QR Codes for Activities or Facility Reservations ; Time Slots for Activities - Example

 

This document will cover:

ü Understanding Multiple Registration Mode and Single Registration Mode

ü Entering Day Pass Fees in Tables

ü Defining Activity Time Slots with Daily Pass Fee Option

 

Understanding Multiple Registration Mode and Single Registration Mode for Activity Time Slots

 When choosing the multiple registration mode, the person making the registration in-house or on ActivityReg gets prompted with options to enter the quantities to purchase at each Daily Pass Pricing option.

 

In single mode, the person making the registration must choose only one option.

 

In both cases, the transaction is a single registration potentially representing multiple slots in a given time slot.  If QR code functionality is enabled, only one QR code is issued for the multiple registration case.  This said, if a party is planning on coming in separately, then multiple registrations should be made, one representing each entering party.  In the case of single registration mode, this is a mute point as each registration only contains one time slot reservation and would have its own QR code for entry.  Both of these cases are fully support on ActivityReg for online registration.

QR codes will show the quantity and type of pass(es) on it and will be displayed on the admittance screen.

 

Entering Day Pass Fees in Tables

Day Pass Fees are all held in the table at File>Maintain Tables>Cash Register>Day Passes.   It is good practice to set up your pass fees in advance and just apply them at the activity level, however you can add new day pass fees during the process of defining your activity.

 

To add new fees from the ‘Daily Pass’ table by clicking the [Add] button.  You can add descriptions, options and assign a GL account all on the ‘Add/Edit Daily Pass’ screen.

 

 

Defining Activity Time Slots with Daily Pass Fee Option

When defining the time slot, select the ‘Walkup Fees’ tab and then select the Day Pass Fees radio button as the Walkup Fee Strategy.

Note: At this time there is no way to define the internet (ActivityReg) options for Daily Pass Fees independently from in-house fees.  You must use the same as in-house option.

Choose your fees and additional options described below.

Applicable Daily Pass Fees:  Simply add daily pass fees to list using the [Add] button.  The cost of this is determined by the amount defined in the Daily Fee definition. This means that if you later change a daily fee price, it will automatically be updated.

Allow Member Registration Option At – If selected an option will be added that says member at the price specified (usually zero $).  If a quantity is specified during the registration process, Sportsman automatically checks for member status to allow the selection.  If only certain memberships qualify, use the Privilege in Restrict Registration section on the Registration tab.

 

SM:DA:B:DEC20