Requiring Pictures for New Online Membership Purchases

 

ActivityReg has the option to require a membership photo when patrons purchase a membership on your ActivityReg website.  This picture is the same as is typically displayed in the users account in the Sportsman application.  If this option is activated, ActivityReg website will require users to upload a photo when purchasing a new membership.   The technology uses face recognition technology to verify a face is present and crops the picture to show just the face which is optimal for display in Sportsman including the admittance screen.  If the picture uploaded has multiple images, then a list of faces is presented to the user and they pick the correct one.  This reduces the burden on patrons and makes it easy to use a single photo such as a family picture to obtain all the necessary images.   If a non-human face or a poor quality image is identified, the system will prompt the patron for a better image.      Sportsman also allows you to configure how long (such as 365 days) the image can be used to purchase a new membership before a new photo is required.  You can also prevent the replacement of images once the membership has been purchased.   Note that this feature is not yet available for membership renewals.

 

Prerequisites:  This feature works with the Membership module, however you can also let patrons upload a picture to have in your Sportsman patron information even without the Membership Module.

Other Resources:  Showing Patron Picture on ActivityReg Account Screen, Defining Membership Types

 

Enabling the Photo Requirement for New Membership Purchases

There is no system configuration setting required to enabled this feature rather the setting is contained on the membership type itself.  This allows you the flexibility to require membership pictures on some membership but not on others.  This means you must enable it for each membership type where you want that functionality.  The photo uploaded will show in the Sportsman Patron information screens and will display upon entrance for that membership.     The  same photo will, of course, be used for multiple memberships.

NOTE:  If you want to have the photo appear on the Account tab of ActivityReg you will need to enable a Site Configuration settings.  See Other Resources above for additional documentation.

 

Edit the membership definition you want to require photos for via File>Maintain Tables>Memberships> Membership Types.

When you select the Internet checkbox, another screen will pop up to choose specific settings.

 

 

You must select Show on Internet and Allow Internet Registrations (purchases) checked.

Require Membership Picture For Included Members: Enables the picture requirement on ActivityReg.

Require New Picture If Older Than 999 Days: This sets an expiration date for an existing picture.  An option is available for Adults 18 and over or Children under 18 years old.

Click [OK] to save your settings.  Once Enabled, the ActivityReg Membership screen will have either a green icon next to the included people which indicates a valid picture is already available or an Upload button to send a picture up.  Only members who are checked to be included are required to upload a photo.

 

 

Clicking on the red [Upload] button presents the upload screen where users simply drag an image to the upload region or press the [+Image] button.  If the customer is using a mobile device, they can access their camera or photo gallery.  If the photo selected contains multiple faces, the user will be presented with a list of faces found to select the correct one.  .

The processing of uploading a picture can be seen from the Sportsman application by simply viewing the patron’s photo.

Once done, the red [Upload] button will be replaced by a green person icon and the patron will be able to continue the process of purchasing the membership using the [Select this Membership] button.