Time Slot Activities Using Day Pass Fees and Punch Passes

 

The Time Slot program type with the Daily Fee is a good choice for programs such as fitness classes.  With this configuration, you can provide a great interface for members and non-members to register for classes.  You can configure this to charge different fees such as adult, senior, child for non-members and offer members a reduced fee or no fee option if that benefit is included in their traditional membership.  In addition you can use Punch Passes along side with the membership option and consume individual punches when they check-in.  By doing this all in one program, you can precisely control the registration to avoid overbooking.     You should understand the Time Slot registration method before getting started.

 

Prerequisite:  The Day Pass Fees requires you have the Sportsman Point of Sale module. The Sportsman Membership module is required to offer Punch Passes.   You will also need Sportsman User permissions to Define Activities.  

 

Other Resources:   Setting Up and Editing your Activity Tree Hierarchy;  Understanding Registration Methods Defining Activities – General ;  Time Slots for Activities - Movie Night Example;  Time Slots Daily Pass Fee Option, Current Activities Check In Feature

 

This Document will cover:

ü  Defining the Program with Day Pass Fees

ü  Punch Pass Usage

ü  Reporting for Punch Pass Activities

 

Defining the Program With Daily Pass Fees

Define the activity as a Timeslot, under the Walkup Fee Tab, select Daily Pass Fees.  The applicable Daily Pass Fees table will appear on the right.

 

 

Using the [Add] ,  [Remove] buttons: Add any Day Pass Fees which are applicable to this registration.  You may need to add some additional ones outside your normal day pass offerings.

Allow Member Registration Option: By checking this option, Sportsman will add an option to register as a member.  During registration it will validate the persons’ membership status.

Admittance Privilege: This option allows you to restrict which memberships are authorized for registration.  For example, you may have some memberships that do not give you access to the member pricing for this activity.  In this case you define an admittance privilege specific to this fitness benefit and specify it here.  You then add this privilege to all the membership types that should qualify for member registration to this class.  If you are defining multiple classes, you do not need to define an admittance privilege for each class.  You can think of it as a group privilege.           If all memberships in your system should have member pricing, then leave it blank.

 

Punch Pass Usage

If a member has a punch and a regular membership and both have the privilege for the member pricing, the regular membership will be used and the punch pass will not be used.  If the regular membership does not have the appropriate admittance privilege, then the punch pass will be consumed.  The punch pass is consumed during the check-in process, not during the registration.

The easiest way to follow what has happened concerning punch pass or membership usage is to go to the Admittance control screen (Action>Admittance) and then click on the [History] button.    You can also click on the [Show Details] button from the Admittance Control screen to generate a report of  the history for an individual’s admittances.

 

 

 

Tip: When testing a registration check-in it only works the 1st time.  However you can Remove the Check-In from a barcode or QR code scan by going to the ‘Current Activities’ screen (Action>Admittance>Show Current Activities)  and unchecking the Hide Patrons Who Already Checked In check box, click on [Refresh],  highlight the patron and clicking “Remove Check-In”.

 

Reporting for Punch Pass Activity Types

Two reporting features were updated to include the results from the reason for the admittance. 

1.    The Reports>Admittance -  Admittance Log report will now show the punch pass activity under the “Membership Type” column.    

2.    You can also run the Admittance by Membership Type report which will also include the punch pass activity type under the “Type” column.

 

 

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